5 Best Scheduling Apps of May 2024 (2024)

Editorial Note: Opinions expressed here are author’s alone, not those of any bank, credit card issuer, hotel, airline or other entity. This content has not been reviewed, approved or otherwise endorsed by any of the entities included within the post. We may earn a commission from partner links on Newsweek, but commissions do not affect our editors’ opinions or evaluations.

Advertiser Disclosure

5 Best Scheduling Apps of May 2024 (1)


Christina Levandowski

5 Best Scheduling Apps of May 2024 (2)

Christina Levandowski


Christina is a freelance editor and contributor with Newsweek’s small business team. With a passion for small business optimization and strategy, Christina has successfully launched her own business and now works to help others do the same. She has studied extensively at Arizona State University on the pre-medical track, and is now an entrepreneur, author, strategist and editor. She is based out of Los Angeles, CA.

Read Christina Levandowski's full bio

5 Best Scheduling Apps of May 2024 (3)

Reviewed By

Shannon Ullman

5 Best Scheduling Apps of May 2024 (4)

Shannon Ullman


Shannon is a freelance editor for Newsweek Vault. She has previously worked as an editor in the B2B space, primarily focusing on cryptocurrency and finance tools for small businesses. She does freelance review writing in the health space as a hobby. Some of her bylines can be found on sites like Business Insider and Shape.

Read Shannon Ullman's full bio

Scheduling appointments can be a time-consuming (yet necessary) part of business growth for many entrepreneurs. The good news? It doesn’t have to be. We’ve rounded up the best scheduling apps for small business owners, giving you a transparent look at what you’ll get with each scheduling app.

Read on to learn more about how you can streamline your online appointment scheduling apps, using the best scheduling software options available.

5 Best Scheduling Apps of May 2024 (5) Our Methodology

Our research is designed to provide you with a comprehensive understanding of personal finance services and products that best suit your needs. To help you in the decision-making process, our expert contributors compare common preferences and potential pain points, such as affordability, accessibility, and credibility.

5 Best Scheduling Apps of May 2024 (6) Our Picks

  • Best Integration Library: Calendly
  • Best for Service-Based Businesses: Square Appointments
  • Best Overall User Experience: Doodle
  • Best for Small Businesses: Setmore
  • Best Automated Scheduling Solution: Appointy

Ideally, your scheduling app of choice will save you time and money and will boost your customers’ perception of your brand —giving them a simple and effective connection experience.

The experts at Newsweek have done a deep dive into the best scheduling apps for small- and mid-size businesses (SMBs), offering insight to help you maximize your value and save your most valuable resource: time. Read on to learn more.

Best Integration Library

5 Best Scheduling Apps of May 2024 (7)



$0-$20+ per seat, per month

Integration Capability

Customer Support

Free Trial

Free membership tier

Why We Chose It

Calendly is one of the most integration-dense tools on the market, offering connection and integration for up to six calendars at a time. The platform also offers a robust third-party integration library featuring some of the biggest names in business. (Think Salesforce, Hubspot, Microsoft, Notion and Slack, to name a few!)

Key Features

  • Calendly’s application programming interface (API) allows custom-built integrations: If you’re a fan of integrations, you’ll appreciate the opportunity tobuild your own in addition to pre-built third-party options.
  • Over 115+ third-party integration options to choose from: Every option Calendly offers helps you scale and customize your business. Integrate with vendors that support every aspect of growth, including payment, analytics and messaging apps, and grow your business quickly.
  • Time zone-cognizant meeting polls for simple scheduling: Leaders can send out meeting polls that allow invitees to vote on meeting times, choosing options that work for everyone’s time zone.
  • Real-time availability feature avoids email-borne delays: Don’t miss a meeting again using Calendly’s real-time availability tool. Invitees can proactively hold slots for clients as they communicate via email, avoiding awkward run-ins and missed meeting opportunities.


  • Multilingual interface keeps meeting scheduling simple
  • PayPal and Stripe integrations make it simple to collect payment prior to bookings, if applicable
  • Automated email and SMS reminders


  • Users report that Calendly’s chatbot is limited compared to competitors
  • Some support options (i.e., phone and Zoom calls) can only be accessed if requested via email.
  • Limited branding options may not be suitable for some SMBs.

Best for Service-Based Businesses

5 Best Scheduling Apps of May 2024 (8)

Square Appointments


$0-$69 per month, per location

Integration Capability

Customer Support

Free Trial

Free membership tier for single location

Automatic Time Zone Conversion

Time zone-friendly booking options available

Why We Chose It

Square Appointments is a scheduling app that’s tailored to the needs of service-based businesses, and it can be used across multiple locations. The best part? The membership plans are designed to scale with your business needs. The service offers a Free tier for those in the startup phase or who are on a limited budget.*

Key Features

  • Endless calendar integration opportunities: Square Appointments doesn’t have an employee or calendar limit, allowing you to connect as many staff members as you have on location.
  • Waitlist options available for classes or appointments: Service-based businesses can use Square Appointments to open up waitlists for classes or services as needed.
  • Multiple client-facing booking options available: Square Appointments allows you to use the Square Online booking site for your clients, or it can connect to client-facing websites of your choice via integrations.
  • Manage bookings via your Android or iOS devices: Mobile app support is available on both the Apple App Store and the Google Play Store, allowing you to manage bookings on the go.


  • Market, communicate, and confirm appointments with clients using Square Messaging
  • Automated cancellation features enable auto-charges and fees for non-responsive clients
  • Automated support via Square Assistant helps clients manage schedule needs seamlessly


  • Some small businesses may find monthly fees or processing rates expensive
  • More advanced features are buried in the Plus membership plan
  • Users report occasional crashes or loss of service

Best Overall User Experience


$0-$19.95 per user, per month

Integration Capability

Customer Support

Free Trial

Free Forever membership tier

Automatic Time Zone Conversion

Why We Chose It

Doodle is the most user-friendly scheduling software for SMBs, offering a visually appealing interface, easy-to-use integrations and a series of automated perks and systems to give you the best meeting experience yet. Enjoy automated video conference links, real-time collaboration using Microsoft and Google Suites and tailored booking pages that will impress your clientele. Doodle allows users to try the software at no cost—and you won’t need a credit card, either.

Key Features

  • Group polling features for simple time selection: Create a beautiful poll in just a few clicks, cutting down on the time it takes to manually schedule.
  • Advanced booking page settings personalize your invitation: Listed “Power Settings” include tailored booking intervals, buffer time between bookings, maximum bookings and minimum notice windows for a smoother scheduling experience.
  • Custom invite fields help you to prepare for meetings: Client questionnaires include custom short- and long-form fields, kicking the meeting off well before anyone joins the room.
  • Enjoy 3,000+ possible apps and integrations: This extensive library is made possible by the Doodle to Zapier connection pathway, allowing SMBs to tailor their scheduling experience using their favorite apps.


  • Customer support is available when needed. Options include an extensive help center and support ticketing system
  • 1:1 meeting settings support immediate meetings with members outside of Doodle
  • Setup can be completed in seconds and has little-to-no learning curve compared to other platforms


  • Some users report difficulties during setup due to a lack of phone support options
  • Ads shown in the interface can slow site speed
  • Users report difficulty when booking and using the app with multiple calendars

Best for Small Businesses


$0-$12 per user, per month

Integration Capability

Customer Support

Free Trial

Free membership tier

Automatic Time Zone Conversion

Why We Chose It

Setmore is the best scheduling app for small businesses. Its affordable prices and comprehensive membership tiers allow small businesses to sustainably manage their scheduling needs. There is no compromise with Setmore despite their accessible price points, as users will enjoy unlimited appointments, a custom booking page, app management, integrations and more for just $12 per user per month. They also offer 24/7 live support across their membership tiers, which is ideal for business owners who need an extra hand during the setup process.

Key Features

  • Discounted branding removal options to perfect your customer experience: Small businesses who want a branded look to their booking system will appreciate the inexpensive branded pathway that Setmore offers—which is available to both Pro and Team level users.
  • Never lose a meeting with automated reminder systems: While other tools might charge more for this feature, Setmore doesn’t. Free tier members will get 500 complimentary email reminders per month, and Pro and Team members will enjoy SMS reminder options, unlimited reminder emails and customized notification tools.
  • Smart device appointment management available in-app: Setmore offers convenient iOS or Android app management for calendar support on the go.
  • Seamless payment gateways collect payment from clients before you meet: Setmore offers convenient payment options through Square and Stripe to collect your appointment fees. They don’t charge additional fees beyond the partnered transaction fees from each vendor—and they also offer centralized bookkeeping systems and storage to take the stress out of your financial management process.


  • Social media calendar integrations for streamlined, centralized management
  • Analytics integrations available via Pro and Team tiers
  • Setmore donates 1% of revenue from Pro and Team tiers to plant trees, allowing you to make an impact passively


  • Setmore has fewer integration opportunities than competitor tools
  • Users report little-to-no integration support during the setup
  • Users report occasional sync issues between calendars

Best Automated Scheduling Solution

5 Best Scheduling Apps of May 2024 (11)



$0-$99 per month

Integration Capability

Customer Support

Free Trial

Automatic Time Zone Conversion

Why We Chose It

Appointy is an automated scheduling app that allows you to centralize your staff schedules, harvest appointments and bookings from social media outlets and reduce the back-and-forth that comes with online scheduling. It can be tailored to serve SMBs across segments and industries, and it has a fully customized front end that allows you to give your clients a fully-branded and immersive experience.

Key Features

  • Robust Free tier offers everything small businesses need to start: Free tier features include web integrations, 1,000+ integration options via Zapier, mobile app access and 100 appointments per month, to name a few.
  • Live chat and email support from the Growth tier onward supports small business setup steps: Users on the Growth plan tier and above can enjoy live chat and email support to simplify their launch and management process.
  • Enterprise options are available for rapidly growing businesses: Enjoy affordable enterprise options that scale with your business as you grow, allowing for process consistency.
  • Extensive free trial options across all plans give owners a transparent look at features: While many services limit their free pricing options, Appointy allows for free trials through their highest tier available (the Enterprise tier). These trials extend through 14 days and allow business owners to get a true look at what they can expect from the tool.


  • Pay-as-you-go structure helps owners avoid cancellation fees or lengthy contracts
  • Business owners retain ownership of data for extra privacy and security
  • Exclusive Appointy-held sub-domains allow for bookings and use for businesses without a website


  • No live chat or email support available on Free tier
  • Limited customization options on Free tier
  • Users report lack of user-friendliness when managing via the mobile app

Vault’s Viewpoint: Compare the Best Scheduling Apps of 2024

ProductPriceIntegration CapabilityCustomer SupportFree TrialAutomatic Time Zone Conversion
Calendly$0-$20+ per seat, per monthFree membership tier
Square Appointments$0-$69 per month, per locationFree membership tier for single locationTime zone-friendly booking options available
Doodle$0-$19.95 per user, per monthFree Forever membership tier
Setmore$0-$12 per user, per monthFree membership tier
Appointy$0-$6+ per user, per month

Scheduling App Introduction

Your scheduling app is a critical part of your business framework, allowing you to connect with teammates and clients in a frictionless way. It works on your behalf to build trust between you and your consumer base, and it can save you time and money as you go through your daily itinerary of meetings.

What Is a Scheduling App?

Scheduling apps work like automated assistants, helping clients and team members find time in your busy calendar. They do this via booking pages and links, which can be tailored to the needs of your business.

How Does a Scheduling Tool Work?

A scheduling tool works on your behalf, acting as a virtual assistant who can manage your calendar and connect you to your clients. It automates scheduling steps, finds time and sends invitations. It can be integrated with video conferencing services to pull unique links and help you manage your meetings.

Some scheduling tools can even take and centralize payments prior to the call, which is a great feature to look for if you charge for your time or have a service-based business.

Who Are Appointment Scheduling Services Best For?

Online appointment scheduling services are useful for businesses and freelancers, as well as anyone who wants to save time and money spent on their manual meeting setup process. The tools today are versatile enough to adapt to the needs of most who use them, and custom options are available for enterprises and industry leaders.

How To Choose a Scheduling App

There are plenty of scheduling apps out there. Here’s how to choose the best scheduling app for your needs.

Syncing and Integration Options

Popular integration options to look for in your scheduling software of choice are integration opportunities with other calendars, integration with social media platforms (for social media appointment setting) and analytics panels, if applicable.

While there are others out there, this suite of listed tools should be more than enough to get the average small business owner started strong with their calendar management.


Automations streamline your workflow—so much so, in fact, that 60% of surveyed team members believe that they could save at least six hours a week with automated solutions, possibly more.

The needs of every business are unique. However, most businesses benefit from AI-led automation that allows the software to function as a virtual assistant, seamlessly pulling links, organizing schedules and facilitating communication between the entity and the client.

Resource Management

Time is one of the most valuable resources for a small business. The best scheduling apps often have some element of resource management in their interface, whether it’s facilitating round-robin schedules or helping you track your resources using intuitive dashboards and summaries.

Custom Staff Permissions

Calendar apps with custom staff permissions are useful for rapidly growing SMBs, especially if you want your staff to have autonomous or structured management of their schedules.

Staff permissions allow for easier delegation and management of the schedule and can be changed at any time to meet the needs of your evolving business.

Other Scheduling Apps Alternatives


Simplybook.me is a favorite scheduling app for those who run service-based businesses. The service offers in-store or virtual payment processing in just a few clips, a robust API for further optimization, and specialized booking options—such as booking options based on memberships, packages and service categories.


Connecteam is a strong scheduling software option for shift workers and allows managers to build schedules in just a few clicks. You can fill in assignments based on team member qualifications and preferences, set regulatory limitations (which is ideal for those in stricter states) and ensure equal distribution of time across all team members.

Zoho Bookings

If you’re looking for an automated, autonomous option for your clients to use, consider Zoho Bookings. The service auto-customizes based on the needs of your industry, giving your customers the best experience possible. You can also integrate with the most popular apps and services, including Zoho and Microsoft Suites, PayPal, Salesforce and others.

Frequently Asked Questions

How Much Do Scheduling Apps Cost?

The best scheduling apps are ones that are sustainably affordable for your business. Scheduling software and services average between $0-$20 per person per month. Some scheduling apps on this list (such as Doodle or Calendly) offer Free membership tiers if you’re looking to schedule on a budget.

What’s the Best Scheduling App for Small Businesses?

Setmore is our top choice of scheduling software for small businesses. It can be used for product- and service-based businesses and can be managed either in-office or on the go. The service also offers 24/7 support with live agents if you run into any roadblocks.

What Are the Benefits of Scheduling Apps?

Scheduling apps help your business to run as effectively as possible, connecting you with your clients in a reliable way. While this might seem like a simple perk, it can play a large role in building your customer’s trust in your brand.

Can I Use Calendly for Free?

Yes, business owners can use Calendly for free using the site’s Free membership tier. The scheduling app also offers a 14-day free Teams subscription plan for first-time users. Interested business owners can sign up for Calendly’s Free tier in seconds using their Google or Microsoft accounts.

What’s the Best Appointment Booking App?

The best scheduling app can vary based on your business’s unique needs. Ideally, you should look for an option that is sustainably affordable, comprehensive and reliable.

Other considerations include extra automated features, such as AI support, automated client messaging and automated time zone conversion. You might also check for other key features—such as extensive integration libraries or an API if needed.

Related Articles

  • Best Free Project Management Software
  • Best Task Management Software
  • Best Inventory Management Software

Editorial Note: Opinions expressed here are author’s alone, not those of any bank, credit card issuer, hotel, airline or other entity. This content has not been reviewed, approved or otherwise endorsed by any of the entities included within the post. We may earn a commission from partner links on Newsweek, but commissions do not affect our editors’ opinions or evaluations.

5 Best Scheduling Apps of May 2024 (12)

Christina Levandowski


Christina is a freelance editor and contributor with Newsweek’s small business team. With a passion for small business optimization and strategy, Christina has successfully launched her own business and now works to help others do the same. She has studied extensively at Arizona State University on the pre-medical track, and is now an entrepreneur, author, strategist and editor. She is based out of Los Angeles, CA.

Read more articles by Christina Levandowski

5 Best Scheduling Apps of May 2024 (2024)


Which app is used most for scheduling? ›

  • The Best Scheduling Apps of 2024.
  • Square Appointments.
  • Setmore.
  • Calendly.
  • Zoho Bookings.
  • Appointy.
  • Doodle.
  • SimplyBook.me.
Mar 21, 2024

What is the best free appointment scheduling app? ›

Here are the best scheduling apps with free options.
  • HubSpot Meetings Tool.
  • Calendly.
  • Calendar.
  • Setmore.
  • Square Appointments.
  • Appointlet.
  • CalendarHero.
  • SimplyBook.
Feb 16, 2024

What is a better calendar than Google Calendar? ›

The 10 Best Google Calendar Alternatives in 2024
  • ClickUp. Easily edit due dates and add new events in ClickUp by dragging and dropping tasks in the Calendar view. ...
  • Microsoft Outlook Calendar. via Microsoft Outlook Calendar. ...
  • Zoho Calendar. via Zoho Calendar. ...
  • Teamup Calendar. ...
  • TimeBlocks. ...
  • Basecamp. ...
  • Asana. ...
  • Apple Calendar.
Feb 14, 2024

What is the best calendar app to use? ›

12 Best Calendar Apps For Better Scheduling In 2024
  • Fantastical.
  • Any.do.
  • Zoho Calendar.
  • Timepage.
  • ClickUp.
  • DigiCal.
  • 24me.
  • Vantage.
Apr 17, 2024

What is the most commonly used scheduling system? ›

Time-slot scheduling

The most common booking type is time-slot scheduling, otherwise referred to as stream scheduling.

What is the best schedule organizer app? ›

Top 18 best daily planner apps: Key takeaways
AppBest forPricing (starting at)
Google CalendarWork task and event scheduling$0
Amazing MarvinPersonal growth & motivation$8/month
PlakyDaily project planning$3.99/user seat/month
NotionFull planner customization$8/user/month
14 more rows
Jan 24, 2024

Is Calendly actually free? ›

Calendly offers a variety of plans to meet the needs of most users. The free Basic plan allows single users to get started with scheduling and basic integrations. The plan is perfect for a solopreneur who is getting started with scheduling software.

Does Google have a scheduling tool? ›

Appointment scheduling allows you to manage your availability and let clients, partners, friends or family book time with you directly within Google Calendar via a personal booking page. It's easy to save time and stay on top of critical meetings with appointment scheduling and shareable booking pages all in one place.

Is there a free app like Calendly? ›

Koalendar is a free Calendly alternative

While you can find a free plan of Calendly, that version is much more limited than what's offered by Koalendar - a powerful Calendly alternative. Koalendar lets you both create unlimited events and receive unlimited bookings, all for free.

Should I use a planner or Google Calendar? ›

While a paper planner can work for planning for the day or week ahead, they don't efficiently accommodate bigger picture planning. When you're planning around future goals and big projects, using a digital calendar can help provide a more comprehensive overview than a paper planner.

Why is Cozi better than Google Calendar? ›

You can import or export your data to a CSV file. This is useful as you can make a backup, and also transfer events between different calendar apps. This means that it has been designed especially for professional use. It offers a more serious design, often with tailored features and increased security.

What is the weakness of Google Calendar? ›

The WEB site UI is great, but the smartphone app has limited functionalities (very limited UI). Does not interoperate well with non-google solutions (difficult to set up meetings with people using Microsoft Outlook).

What is the best calendar app in 2024? ›

The top calendar apps of 2024
  1. Fellow. Fellow is the top calendar app that leverages AI to help your team have fewer, shorter, more effective meetings. ...
  2. Monday.com. ...
  3. Vyte. ...
  4. Fantastical. ...
  5. Zoho. ...
  6. Microsoft Outlook Calendar. ...
  7. Apple Calendar. ...
  8. Calendly.

What is the best calendar app for the elderly? ›

Calendar Clock provides structure and increases self-reliance in people with cognitive disorders. Take control of your life with Calendar Clock, the essential App for those affected by memory problems such as from Dementia and Alzheimer's.

Should you use Google Calendar or Apple Calendar? ›

Each calendar has its strengths, with Google Calendar excelling in versatility and cross-platform accessibility through its Google Calendar integration, while Apple Calendar stands out for its user-friendly design and ecosystem integration.

Which scheduling tool is use widely? ›

One of the most widely used tools for project scheduling is the Gantt chart, which is a graphical representation of the project tasks, their durations, dependencies, and milestones.

What do most companies use for scheduling? ›

Best Employee Shift Scheduling Software: Comparison Chart
QuickBooks TimeFrom $8/user/month + $10/month base feeWebsite
Zoho PeopleFrom $1.50/user/monthWebsite
When I WorkFrom $2.50/user/monthWebsite
SkeduloOffers customized pricing upon requestWebsite
6 more rows
Apr 24, 2024

What is the best platform to make a schedule? ›

The best scheduling app of 2024 in full:
  1. HubSpot Meetings. Helps you schedule meetings with ease. ...
  2. Setmore. Helps you set more meetings. ...
  3. SimplyBook. A productive appointment scheduling platform. ...
  4. Square Appointments. Lets you book meetings fair and square. ...
  5. Appointlet. ...
  6. Zoho Bookings. ...
  7. Appoint.ly. ...
  8. Picktime.
Feb 22, 2024

What is the most effective scheduling method? ›

Time-blocking is an effective scheduling method because it maximizes your ability to focus on your most relevant and urgent activities. Using it is easy. All you have to do is spend ten to twenty minutes every morning or evening grouping together your similar tasks and place blocks on your schedule to complete them.


Top Articles
Latest Posts
Article information

Author: Otha Schamberger

Last Updated:

Views: 5295

Rating: 4.4 / 5 (75 voted)

Reviews: 82% of readers found this page helpful

Author information

Name: Otha Schamberger

Birthday: 1999-08-15

Address: Suite 490 606 Hammes Ferry, Carterhaven, IL 62290

Phone: +8557035444877

Job: Forward IT Agent

Hobby: Fishing, Flying, Jewelry making, Digital arts, Sand art, Parkour, tabletop games

Introduction: My name is Otha Schamberger, I am a vast, good, healthy, cheerful, energetic, gorgeous, magnificent person who loves writing and wants to share my knowledge and understanding with you.